Legal

Privacy Policy

Last updated August 22, 2026.

Introduction

Taskzin (“Taskzin,” “we,” “us,” or “our”) is committed to protecting the privacy and security of the information entrusted to us.

Taskzin provides task management, project management, team collaboration, workspace management, productivity tracking, file sharing, notifications, reporting, and related business productivity services.

This Privacy Policy explains how personal information and other data may be collected, processed, stored, used, transferred, and protected when you access the Taskzin website, applications, platform, and related services.

We do not sell or rent customer workspace data, task data, project information, team information, uploaded files, or personal information for advertising purposes.

This Privacy Policy may apply to:

Visitors to our website
Registered Taskzin users
Existing, potential, and former customers
Workspace administrators
Team members
Business contacts
Customer representatives
Suppliers and service providers
Partners
People communicating with our support team
Individuals whose information is processed by a Taskzin customer through the platform

1. Personal Data Collected

Taskzin may collect and process different categories of personal, business, workspace, and technical information depending on how you interact with our Services.

1.1 Account and Personal Information

Information may include:

First and last name
Email address
Phone number, when provided
Profile picture
Password or authentication information
Company or organization name
Job title
Department or team
Country or region
Billing information
Account preferences
Subscription information
Communication preferences
Workspace membership
User role and permissions

Taskzin does not intentionally store passwords in readable plain text. Authentication credentials are protected using appropriate technical and security measures.

1.2 Account Access and Usage History

We may collect information about how your account is accessed and used, including:

Login history
Login timestamps
IP address
Device information
Authentication activity
Session information
Features accessed
User actions
Account settings changes
Workspace activity
Project activity
Task activity
Security-related events

This information may be used for security, troubleshooting, fraud prevention, service operation, analytics, and product improvement.

1.3 Workspace and Team Data

Taskzin enables customers to create and manage organizations, teams, and workspaces.

This information may include:

Workspace name
Organization name
Team names
Team-member names
Email addresses
User roles
User permissions
Departments
Workspace settings
Invitations
Membership status
Administrative settings
Workspace activity
Custom workspace information

This information belongs to and is controlled by the customer or organization that creates and manages the workspace.

Taskzin processes this information to provide the Services requested by the customer.

1.4 Task and Project Data

When you use Taskzin to create, organize, or manage work, we may process:

Task names
Task descriptions
Project names
Project descriptions
Assigned users
Task creators
Task owners
Due dates
Start dates
Priorities
Task statuses
Project statuses
Labels
Tags
Categories
Subtasks
Checklists
Milestones
Dependencies
Comments
Notes
Custom fields
Attachments
Uploaded files
Activity history
Completion information
Work-related records

This information is processed to provide Taskzin’s task management, project management, collaboration, reporting, and productivity features.

1.5 Payment Information

When you purchase a paid subscription, we may process information such as:

Billing name
Billing email address
Billing address
Company information
Subscription plan
Transaction identifier
Payment status
Invoice information
Last digits of a payment card where provided by our payment provider

Payment transactions may be handled by third-party payment processors.

Taskzin does not intentionally store complete credit or debit card numbers or card security codes when payment information is processed directly by our payment provider.

1.6 Device and Technical Information

We may automatically collect technical information including:

IP address
Browser type
Browser version
Device type
Device identifiers
Operating system
Screen or device characteristics
Language preferences
Referring URLs
Page visits
Login timestamps
Feature interactions
Request identifiers
Error logs
Security logs
Approximate location derived from IP address
Website interaction information

This information helps us operate, secure, analyze, troubleshoot, and improve Taskzin.

1.7 Information You Provide Voluntarily

You may voluntarily provide additional information when you:

Contact customer support
Submit a contact form
Request a demonstration
Participate in a survey
Send us feedback
Report a technical problem
Communicate through email
Submit feature requests
Participate in promotional or research activities

We use such information for the purpose for which it was provided.

2. Phone Number Collection

2.1 Collection and Purpose

If Taskzin requests a phone number, it may be used for purposes such as:

Account verification
Security verification
Two-factor authentication
Customer support
Account recovery
Fraud prevention
Service-related communications

Where consent is legally required before sending SMS communications, we will request appropriate consent.

2.2 SMS Service Providers

Taskzin may use third-party communications providers to deliver authentication codes or other authorized messages.

Such providers are permitted to process information only as necessary to deliver the relevant service.

Taskzin does not sell phone numbers for advertising purposes.

2.3 Opting Out

Where non-essential SMS communications are offered, users may opt out using the instructions included in those messages or by contacting Taskzin support.

Essential authentication or security communications may still be required when necessary to provide requested account functionality.

3. Collection of Personal Information

3.1 Information Provided by You

We collect information that you provide when you:

Create an account
Subscribe to a plan
Update your profile
Create or join a workspace
Invite team members
Create tasks
Create projects
Assign work
Upload files
Add comments or notes
Configure workspace settings
Connect supported integrations
Contact customer support
Complete website forms

You are responsible for ensuring that information you provide is accurate and that you are legally permitted to provide personal information relating to other individuals.

3.2 Information From Third Parties

Taskzin may receive limited information from third-party platforms when you intentionally connect them to your account.

Examples may include:

Google
Microsoft
Calendar providers
Cloud-storage providers
Authentication providers
Payment providers
Communication platforms
Other integrations supported by Taskzin

The information received depends on the permissions you authorize.

3.3 Information Collected Automatically

When you visit or use Taskzin, certain information may be collected automatically.

This may include:

IP address
Device characteristics
Browser information
Operating system
Language
Referring page
Pages accessed
Login activity
Usage timestamps
Feature usage
Technical logs
Task interaction information
Project interaction information

This information is primarily used for security, service operation, diagnostics, analytics, and improvement.

3.4 Information Processed by Customers

Taskzin customers may upload or process personal information relating to their employees, contractors, customers, clients, suppliers, partners, or other business contacts.

For such information, the Taskzin customer generally determines:

What information is collected
Why it is collected
Which users can access it
How it is used
How long it should be retained
What legal basis applies to the processing

Taskzin acts as a service provider or processor for this information where applicable.

Customers are responsible for complying with applicable privacy, employment, workplace monitoring, and data-protection laws.

4. Google and Third-Party Account Information

Taskzin may allow users to authenticate using Google, Microsoft, or other supported identity providers or connect external accounts for supported functionality.

Depending on the features you authorize, Taskzin may receive or process information such as:

Account identifier
Name
Email address
Profile picture
Authorization tokens
Basic profile information
Calendar information
File information
Other information specifically authorized by you

Taskzin does not use information obtained through connected accounts for third-party advertising.

Taskzin does not sell information received through connected services.

Access is limited to the functionality the user authorizes.

Users may revoke Taskzin’s access through Taskzin settings or through the relevant third-party provider.

Where applicable, Taskzin’s use and transfer of information received from third-party APIs will comply with the applicable provider requirements.

5. Workspace and Organization Management

Taskzin allows users and organizations to create and manage shared workspaces.

We may process information such as:

Workspace identifiers
Organization information
Team-member information
User roles
Permissions
Invitations
Workspace configuration
Project access
Task access
Administrative activity
Workspace membership history

Workspace administrators may be able to add or remove users, assign roles, configure permissions, and manage information within their workspace.

Customers are responsible for ensuring that permissions are configured appropriately.

6. Task and Project Management

Taskzin provides functionality for creating and managing tasks, projects, and related work.

Depending on the functionality used, we may process:

Task titles
Descriptions
Assigned users
Due dates
Priorities
Status
Labels
Subtasks
Checklists
Projects
Milestones
Dependencies
Custom fields
Comments
Attachments
Completion records
Activity history

Taskzin processes this information to enable users to organize, manage, assign, monitor, and complete work.

7. Activity and Productivity Information

Taskzin may record activity related to tasks, projects, and workspaces.

Depending on the features enabled, this may include:

Task creation
Task updates
Task completion
Project updates
Assignment changes
Status changes
Comments
File uploads
User mentions
Due-date changes
Workspace actions
Login activity
Other relevant activity records

Activity information may be visible to other authorized members of the applicable workspace.

Customers are responsible for informing their employees, contractors, or other users about workplace activity monitoring where required by applicable law.

8. Files and Attachments

Taskzin may allow users to upload documents, images, spreadsheets, PDFs, and other files.

We may process:

File name
File type
File size
File content
Upload date
Uploading user
Related task or project
File-access activity

Files are processed to provide storage, collaboration, project-management, and related Taskzin functionality.

Users should not upload files they are not authorized to store, share, or process.

9. How We Use Personal Information

Taskzin may process information for the following purposes:

Providing the Taskzin platform
Creating user accounts
Authenticating users
Sending verification messages
Recovering accounts
Creating and managing workspaces
Managing teams
Creating and managing tasks
Creating and managing projects
Assigning work
Providing reminders
Providing notifications
Managing comments and collaboration
Storing attachments
Providing reporting and analytics
Managing subscriptions
Processing payments
Providing customer support
Diagnosing technical problems
Improving product functionality
Monitoring platform reliability
Preventing fraud
Preventing unauthorized account access
Detecting misuse
Enforcing our Terms
Complying with legal obligations
Protecting Taskzin, our customers, and third parties

10. Legal Bases for Processing

Where laws such as the GDPR require a legal basis, Taskzin may rely on one or more of the following.

10.1 Contractual Necessity

We process information when necessary to provide the Services requested under our agreement with you.

For example, we require an email address and account information to create and maintain your Taskzin account.

10.3 Legitimate Interests

We may process information where necessary for legitimate business interests, including:

Securing Taskzin
Preventing fraud
Improving functionality
Understanding platform performance
Providing customer support
Protecting our legal rights
Improving user experience
Maintaining service reliability

We consider applicable privacy rights when relying on legitimate interests.

10.4 Legal Obligations

We may process information when necessary to comply with:

Applicable laws
Court orders
Regulatory obligations
Tax requirements
Financial record requirements
Lawful governmental requests

11. Business Purposes for Data Processing

Taskzin may process information to:

Operate the platform
Improve availability and performance
Create and maintain accounts
Create and manage workspaces
Support task management
Support project management
Support collaboration
Process subscriptions
Manage billing
Provide integrations
Provide reports and analytics
Develop new functionality
Test new features
Customize user experience
Deliver customer support
Respond to user requests
Communicate service updates
Send security alerts
Send task and project notifications
Notify users of policy changes
Detect fraudulent activity
Prevent abuse
Protect platform infrastructure
Enforce agreements
Resolve disputes
Meet regulatory requirements

13. Third-Party Services

Third-party services integrated with Taskzin operate under their own privacy policies and terms.

Examples may include:

Google
Microsoft
Calendar services
Cloud-storage providers
Payment processors
Transactional email providers
Hosting providers
Analytics services
Communication platforms

Taskzin is not responsible for the independent privacy practices of third-party platforms.

Users should review those providers’ privacy policies before enabling integrations.

14. International Data Transfers

Taskzin’s infrastructure and service providers may operate in different countries.

As a result, personal information may be stored or processed outside the country in which you live.

Privacy and data-protection laws may differ between jurisdictions.

Where required, Taskzin will use appropriate measures designed to protect transferred personal information, which may include:

Contractual safeguards
Standard Contractual Clauses
Data-processing agreements
Security controls
Other legally recognized transfer mechanisms

15. Information Security

Taskzin applies technical and organizational safeguards designed to protect information from:

Unauthorized access
Unauthorized disclosure
Modification
Loss
Misuse
Destruction
Account compromise

Security measures may include:

HTTPS encryption
Encryption in transit
Password hashing
Access controls
Authentication controls
Workspace separation
Tenant isolation
Restricted administrative access
Monitoring
Security logs
Infrastructure protections
Backup procedures
Vulnerability testing
Software security updates

Despite our security measures, no internet service can guarantee absolute security.

Users are responsible for keeping their login credentials secure.

If you believe your Taskzin account has been compromised, contact Taskzin immediately.

16. Marketing Communications

Where legally permitted, Taskzin may send users:

Product news
Educational content
Feature announcements
Promotional communications
Company updates

Users can unsubscribe from optional marketing emails using the unsubscribe option contained in the message.

Even after unsubscribing from marketing communications, we may continue to send essential messages such as:

Account verification
Password reset
Security warnings
Billing notices
Task notifications
Workspace invitations
Project notifications
Service notifications
Changes affecting your account

17. Cookies and Tracking Technologies

Taskzin may use cookies and similar technologies to operate and improve the website and application.

Cookies are small files stored on a device or browser.

17.1 Essential Cookies

Essential cookies may support:

Authentication
Account login
Security
Session management
Fraud prevention

Disabling these cookies may prevent parts of Taskzin from functioning correctly.

17.2 Functional Cookies

Functional cookies may remember:

Preferences
Interface settings
Selected theme
Language
Session preferences
Workspace preferences

17.3 Analytics Cookies

Analytics technologies may help us understand:

Website traffic
Page usage
Feature adoption
Technical performance
User interactions

Where consent is legally required for such technologies, Taskzin will request it.

18. Do Not Track and Global Privacy Controls

Some browsers offer “Do Not Track” signals.

Because there is not always a consistent technical or legal standard governing these signals, Taskzin may not respond to all Do Not Track requests.

Where applicable law requires recognition of supported privacy preference signals, including Global Privacy Control, Taskzin will process them as required.

19. Privacy Rights

Depending on your jurisdiction, you may have some or all of the following rights.

19.1 Access

You may request information about the personal data Taskzin holds about you.

19.2 Correction

You may request correction of inaccurate or incomplete personal information.

Certain information may also be updated directly through your account settings.

19.3 Deletion

You may request deletion of personal information subject to applicable legal, security, contractual, and retention requirements.

19.5 Data Portability

Where applicable, you may request a copy of certain personal information in a structured and machine-readable format.

19.6 Objection

You may object to certain processing, including direct marketing, where applicable.

19.7 Restriction

You may request restriction of certain processing where provided by applicable law.

19.8 Complaint

You may have the right to lodge a complaint with the applicable privacy or data-protection authority.

Privacy requests may be submitted to:

privacy@taskzin.com

We may request information necessary to verify your identity before processing a request.

20. EU and UK Data Subject Rights

Individuals protected by the GDPR, UK GDPR, or similar laws may have rights including:

Access
Rectification
Erasure
Restriction of processing
Data portability
Objection
Withdrawal of consent
Complaint to a supervisory authority

Taskzin will process valid requests within applicable legal timeframes.

21. Customer Responsibilities

Taskzin provides task, project, productivity, and collaboration technology.

Customers are responsible for ensuring that their use of Taskzin and processing activities comply with applicable laws.

Depending on the customer, user, employee, and location, these laws may include:

GDPR
UK GDPR
CCPA/CPRA
Employment laws
Workplace privacy laws
Data-protection regulations
Electronic communications laws
Other applicable privacy requirements

Customers are responsible for ensuring that they have an appropriate legal basis for uploading, storing, assigning, accessing, or otherwise processing personal information through Taskzin.

Customers must not use Taskzin for:

Illegal activity
Fraud
Phishing
Malware distribution
Harassment
Unauthorized surveillance
Unauthorized data harvesting
Theft of confidential information
Deceptive activity
Intellectual-property infringement
Other prohibited activities

22. Notifications and Communication Preferences

Taskzin may send notifications relating to activity within the platform.

These may include:

Task assignments
Task updates
Due-date reminders
Project updates
Mentions
Comments
Workspace invitations
Security alerts
Account activity
Billing information
Service announcements

Users may be able to manage certain notification preferences through Taskzin settings.

Some essential security, account, or administrative notifications cannot be disabled while an account remains active.

23. Data Retention

Taskzin retains information only for as long as reasonably necessary for the purposes for which it was collected.

Factors considered may include:

Duration of the customer relationship
Account status
Workspace status
Type of information
Security requirements
Contractual requirements
Legal obligations
Financial record requirements
Fraud prevention
Backup retention

When an account is deleted, Taskzin may delete or anonymize associated information after an appropriate retention period.

Certain information may remain temporarily in secure backups.

Information required for legal, security, tax, fraud-prevention, or dispute-resolution purposes may be retained longer where permitted.

24. Account and Workspace Deletion

Users may request closure or deletion of their Taskzin account, subject to applicable workspace permissions and organizational requirements.

Workspace owners or administrators may also be able to delete workspaces where permitted.

Before deletion, users should export information they want to retain where export functionality is available.

Following deletion:

Account access may be removed
Workspace access may be removed
Connected integrations may be disconnected
Tasks and projects may become unavailable
Uploaded files may be deleted according to retention procedures
Personal information may be deleted or anonymized
Certain records may remain where required by law or legitimate security purposes

Deletion of an individual user account may not automatically delete information that belongs to an organization’s shared workspace.

25. Business Transfers

If Taskzin is involved in:

A merger
Acquisition
Corporate restructuring
Financing transaction
Sale of assets
Insolvency proceeding
Transfer of business ownership

personal information may be transferred as part of that transaction.

Where required by law, affected users will be informed of material changes concerning the handling of their information.

26. Legal Disclosures

Taskzin may disclose information when reasonably necessary to:

Comply with applicable law
Respond to valid legal proceedings
Respond to lawful government requests
Enforce our agreements
Investigate suspected fraud
Protect our infrastructure
Protect the safety of users
Defend our legal rights
Prevent illegal activity

Where legally permitted and appropriate, we may notify affected users before responding to legal demands.

27. Children’s Information

Taskzin is primarily designed for businesses, organizations, teams, and professional users and is not intended for children unless specifically stated otherwise.

We do not knowingly collect personal information from children in violation of applicable laws.

If you believe that a child has provided personal information to Taskzin improperly, contact us so we can review and, where appropriate, remove the information.

28. Data Breaches

If Taskzin becomes aware of a security incident involving personal information, we will investigate and respond appropriately.

Where required by law, we may notify:

Affected customers
Affected users
Regulators
Data-protection authorities
Other legally required parties

Notifications will be made within applicable legal requirements.

Where reasonably possible, Taskzin may provide information regarding:

The nature of the breach
Categories of information affected
Potential impact
Actions taken
Recommended security measures

29. Online Privacy Policy

This Privacy Policy primarily applies to personal information processed through:

The Taskzin website
The Taskzin application
Taskzin-related web applications
Taskzin account services
Taskzin customer-support channels
Taskzin-connected services

Additional notices may apply to specific products, integrations, services, or processing activities.

30. Changes to This Privacy Policy

Taskzin may update this Privacy Policy periodically as:

Our Services change
New features are introduced
Service providers change
Privacy laws evolve
Security practices improve
Business operations change

The latest version will display an updated “Last updated” date.

For material changes, we may provide additional notice through:

Email
Account notifications
Website notices
Application notifications

Continued use of Taskzin following the effective date of an updated policy will be governed by the updated Privacy Policy, subject to applicable law.

32. Contact Us

For questions regarding this Privacy Policy or Taskzin’s handling of personal information, contact:

General supportsupport@taskzin.com
Privacy requestsprivacy@taskzin.com
Security reportssecurity@taskzin.com
Legal and data processinglegal@taskzin.com

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