Best Project Management Software With Reporting

The value of a dashboard is not how much it shows. It is whether anyone opens it twice.

Quick answer: Wrike and Smartsheet have the strongest portfolio reporting, ClickUp the most configurable widgets, and Taskzin includes 30+ live widgets on its Business plan.

Whichever you choose, dashboards only work when the data underneath is current — a dashboard over a stale board is confidently wrong.

What Makes a Dashboard Useful

Three properties separate a dashboard people check from one they were shown once.

Live, not assembled

A dashboard should read directly from the work and update itself. If someone compiles it weekly, it is a report with charts, and it is out of date the moment it is finished.

This is also the practical argument for reporting inside your project tool rather than in slides:

nobody maintains it.

Answering a question, not showing everything

A good dashboard exists to answer a specific question — are we on track, who is overloaded, which projects are at risk, where is time going.

Dashboards built to show everything answer nothing. The instinct to add one more widget is what makes them unreadable.

Audience-appropriate

An executive needs five numbers and an exception list. A delivery lead needs workload and blockers. A team needs their own board.

One dashboard for all three serves none of them. Build separate ones — they take minutes each once the data exists.

The Tools Compared

Tool Dashboard depth Portfolio view Available from BI export Wrike Strong Yes Higher tiers Yes Smartsheet Strong, over calculated data Yes Most plans Yes ClickUp Most widgets, highly configurable Yes Paid tiers Yes

Taskzin — 30+ live widgets on Business

JSON or CSV, any plan

Monday.com — most readable

Readable, widget-based Yes Higher tiers Yes Jira Strong for engineering metrics Advanced Roadmaps Most plans Yes Asana Portfolios, goals, basic charts Yes Higher tiers Yes

Any tool + BI Unlimited Depends Depends on export —

Dashboards are one of the most frequently gated features — verify the tier before pricing.

The Tools in Detail

Reporting strength and what it costs.

Wrike — strongest portfolio reporting

Reporting across many concurrent projects with resource and utilisation data, aimed at organisations where portfolio health is a real

management question.

The trade: higher tiers, longer implementation, and more than most teams need.

Smartsheet — dashboards over calculated data

Because Smartsheet has real formulas, its dashboards can show derived values — budget variance, weighted scores, roll-ups — that other tools cannot compute.

The trade: the spreadsheet model, and licensing that needs modelling.

ClickUp — most widgets, most configurable

The widest range of widget types and the most control over what each shows.

The trade: configurability again cuts both ways. Without discipline, dashboards accumulate widgets until nobody reads them.

Taskzin — 30+ live widgets on Business Dashboards with 30+ live widgets on the Business plan, alongside goals, OKRs and time tracking with billable rates, reading from the same dataset as the six views.

The trade: dashboards are a Business-plan feature rather than available throughout, and there is no formula engine, so derived metrics are limited to what the data already holds.

Monday.com — most readable Dashboards that non-technical stakeholders understand without explanation, which matters if executives are the audience.

The trade: higher tiers, and depth is moderate.

Jira — strong within engineering

Velocity, burndown, cumulative flow, control charts and sprint reports — genuinely strong for delivery metrics.

The trade: engineering-specific, and poor for cross-functional reporting.

Asana — portfolios and goals

Portfolio views with status roll-up and goals connecting work to outcomes, presented clearly.

The trade: shallower analytics than Wrike or Smartsheet, and the useful parts sit on higher tiers.

Exporting to a BI tool instead

If you already run Power BI, Looker or Tableau, exporting project data and reporting there gives you unlimited flexibility and one place for all company reporting.

The trade: somebody maintains the pipeline. Check the export quality first — Taskzin allows full JSON or CSV export on any plan, which is the baseline worth expecting.

Dashboards Worth Building

Dashboard Audience Widgets that earn their place Executive Sponsor, leadership RAG by project, milestones due, decisions needed, budget variance Delivery Project leads Workload by person, blocked items with age, upcoming milestones Team The team itself Current sprint or board, items due this week, blockers Portfolio PMO or ops All projects by status, resource conflicts, at-risk list Commercial Agency leadership Hours by client, budget consumed, utilisation

Each answers one question for one audience. That is why they stay useful.

Why Most Dashboards Get Ignored

Three failures, all avoidable.

Too many widgets

Twenty widgets on one screen means no hierarchy and no message. People glance and leave.

Five or six is usually right. If a widget has not informed a decision in three months, remove it.

Metrics nobody agreed on

A dashboard showing metrics the audience does not accept gets argued with rather than used.

Agree what "on track" means and which numbers matter before building anything. The disagreement will surface anyway; better before than during a steering meeting.

Data that is not current

The most common and most damaging. A dashboard over a board nobody updates is worse than no dashboard, because it looks authoritative.

Fix data hygiene first. Dashboards amplify whatever is underneath — including its absence.